Any transport of potentially infectious biological material remains under the entire responsibility of the sender.
Reminder : For the transport of infectious material of category B (like Leishmania), class 6.2 of dangerous goods as defined by the UN, regulations must be followed.
The WHO “Guide on regulations for the transport of infectious substances” is extremely useful for this part. You may find it here.
Triple packaging system following packing instructions P650 :
- for aerial transport: name, address and phone number of the transport operator (and of the sender),
phone number of a person responsible and aware of the shipment,
- name, address and phone number of the receiver/consignee,
- for aerial transport: must mention the official mark « BIOLOGICAL SUBSTANCE, CLASS 6.2, CATEGORY B »,
- + the lozenge mark “UN3373”, with the sides of the lozenge having a minimum dimension of 5 cm × 5 cm
- prescriptions relative to storage temperature (if needed).
Note : For aerial transport, if dry ice is used, the parcel must also bear the lozenge mark UN1845.
The documentation relative to dangerous goods (notably a declaration of shipment) is not requested for infectious substances of category B.
The following documents are required for shipment:
To be prepared and signed by the sender:
Please fill in with maximum details:
- a list of packing / pro-forma invoice (for international shipments), including the address of the sender and the receiver/consignee, the number of packages, the detailed contents, weight, and value (note: declare “no commercial value ” if the items are provided free of charge),
- a permit for import and / or export if necessary.
To be prepared and signed by the transport operator :
- an air waybill or equivalent documents for travel by road, rail and sea. Some airlines ask to specify the risk group of the pathogen whose presence is most likely (Leishmania,…),
Planning the shipment
It is the responsibility of the sender/shipper to ensure the accuracy of the designation, packaging, labeling and documentation for all infectious substances intended for transport.
The efficient transport and transfer of infectious substances requires good coordination between the sender, the carrier and the receiver to ensure the safety of the substances being transported and their arrival in time and in good condition. This coordination depends on well-established communications and a partnership relationship between the three parties involved.
The sender/ depositor :
- He/she makes prior arrangements with the receiver/consignee; he/she inquires, in particular, whether an import / export permit is required,
- Prior to this, he/she must enter into arrangements with the carrier to ensure that:
o> the shipment will be accepted and the package transported appropriately,
o> the expedition will be made by the most direct way,
- He/she prepares the necessary documents including authorizations, transport and shipping documents,
- He/she notifies the receiver of the arrangements made for the transport once they have been concluded, sufficiently in advance of the date of arrival.
The carrier / transport operator
- It advises the sender on the necessary documents and transport instructions and how to complete them
- It advises on how to properly pack the goods,
- It helps the sender find the most direct route that it then must confirm
- It keeps and archives documentation relating to shipping and transport
- It obtains the necessary authorizations from the national authorities for the importation of infectious substances,
- It provides the sender with the required import permit (s), authorizations and all other documents required by the national authorities,
- It organizes itself to receive parcels efficiently and as quickly as possible,
- It must acknowledge receipt to the sender.
Shipments must not leave before
- the arrangements have been made in advance between the sender, the carrier and the consignee,
- the sender has received confirmation from the national authorities that the goods could legally be imported or exported,
- the receiver has confirmed that there will be no delay at the time of delivery of the package to destination.